Meeting during a Pandemic

The facility will

• Follow CDC guidelines.
• Disinfect meeting rooms, laptops, microphones, slide advancers, etc.
• Provide access to hand sanitizer and disinfectant wipes during the event.
• Stagger seating and limit group sizes (see COVID compliant capacity chart)
• Tape lines for registration/attendee spacing.
• Work with groups to provide low/no contact food service.
• Staff have daily temperature checks and follow health precautions if symptomatic. 

The attendees should

• Complete a self screening before coming to campus and do not attend the meeting if you fail the screening or are not feeling well.
• Wear a mask when on campus, homemade masks are encouraged.
• Socially distance when onsite.
• Wash hands with soap and water for at least 20 seconds or use hand sanitizer if a sink is not present.
• Bring your own pen and note taking supplies.

The host should

• Review registration procedures. For example, can attendees be checked in electronically or without sharing a pen?
• Consider a hybrid meeting.
• Plan meeting around COVID-compliant capacities.  
• Stagger break times and pick pre-packaged menu items.
• Temperature scan all attendees. ECSS has infrared forehead thermometers for clients to use upon request.
• Offer masks to attendees.

The university’s response

• Masks will be required on the Medical School campus starting May 6, 2020.
• Enhanced cleaning and disinfection measures.
• General campus operations.