Meeting Detail Form EPNEC Meeting Detail Form General Event Information Event Name for Signage * This verbiage will be used for signage in the building on the day of the event. If you would like to request different verbiage for the contract vs. event signage, please discuss with your Event Specialist. Event Date(s) * Event Start & End Time(s) * On-Site/Planning Contact * On-Site/Planning Contact First First Last Last On-Site/Planning Contact Email * Please note: this is who will receive a copy of this meeting detail form. Which EPNEC Event Specialist are you working with? * Arrival Time * Emergency Contact Name * Emergency Contact Name First First Last Last Emergency Contact Phone Number * Furnishings Do you need a registration table? * Yes No Do you have vendors? * Yes No How many vendors are you expecting? * Do you need poster boards? * Yes No How many poster boards? * Poster boards are 4×8, double-sided, free-standing boards. Please visit our website for additional information. Please list any additional furnishings needed: Cocktail tables, easels, flip charts, white boards, information tables, etc. Audio Visual Needs Would you like an AV Technician available? * Yes No Please note: AV Technicians can only be scheduled for 1-hour + the duration of the meeting/event. Your Event Specialist will be available to assist with set-ups, if needed. An AV Technician is required when using the EPNEC Auditorium. Does your meeting have a hybrid component? * Yes No Will you be providing your own Zoom link? * Yes No, we would like to use an EPNEC-provided link ($) Please describe your hybrid meeting needs: * Please describe any AV equipment needed: * Microphones, PC laptop, extension cords, etc. (if no AV equipment is needed, please write in “N/A”) Parking Please check what applies: * We will use our department validations for attendee parking. We would like to utilize EPNEC validations that will be charged to the event upon invoicing. Attendees will self-park and pay in the garage. We would like to utilize shuttle services that will be charged to the event upon invoicing. All attendees are campus employees and will not need parking accomodations. Limited event parking is available in the Metro and Clayton-Taylor Garages. Please confirm with your Event Specialist. How many parkers do you expect? * Additional Information Please use this area to list any additional information you’d like your Event Specialist to know: Submit If you are human, leave this field blank.